The University of Texas at Dallas
The Handbook of Operating Procedures

Policy Sections

UTDPP1069
Institutional Conflicts of Interest Committee

Policy Statement

The Institutional Conflicts of Interest Committee is a University Committee of The University of Texas at Dallas appointed by the President.

Committee Charge

This policy operates in conjunction with UTDPP1110 Institutional Conflicts of Interest. UTDPP110 establishes disclosure, management, and monitoring requirements for institutional conflicts of interests (ICOIs) as required by federal regulations and UT System policy; this policy establishes the Committee's governance and review authority. The Committee provides governance and oversight to the Office of Research and Innovation (ORI) for the administration of UTDPP1110 and associated standards and guidelines that OVPR manages to comply with relevant federal regulations and relevant System rules and policies.

The Committee is charged to provide formal review, oversight, and recommendations regarding Institutional Conflicts of Interests (ICOIs) to ensure institutional decisions are free from undue influence or the appearance of undue influence. The Committee is charged to perform the following duties:

  1. To review and communicate information to institutional officials, faculty, staff, and other university community members on procedures for identifying and reporting perceived, potential, or actual ICOIs;
  2. To review ICOI disclosures, make management recommendations to the President, and monitor implementation of approved management plans to minimize the risks of undue influence of ICOIs on decisions affecting the University's research, education, clinical care, business transactions, investments, or other activities of the institution;
  3. To develop, maintain, and communicate procedures for the disclosure, identification, evaluation, management, monitoring, and documentation of perceived, potential, or actual ICOIs consistent with UTDPP1110; and,
  4. To maintain and enforce UTDPP1110 in accordance with federal funding agency policies, UT Systemwide Policy 189, and the Rules and Regulations of the Board of Regents of The University of Texas System.

Membership

The Committee shall be composed of nine voting members. The Chief Academic Officer and Provost, the Vice President for Research and Innovation, the Vice President for Budget and Finance, the Vice President for Administration and Chief of Operations, the Vice President for Development and Alumni Relations, and the Chief Compliance Officer shall serve as ex officio, voting members. The President shall appoint two tenured faculty members nominated by the Committee on University Service as voting members. The President shall appoint one voting member who has no University affiliation.

The President shall appoint one of the Committee's ex-officio committee members to serve as Committee Chair with oversight of all committee activities.

The term of appointment for members who are not ex-officio shall be three years. Committee members may be reappointed by the President for additional terms. If for any reason a committee member resigns, the President shall appoint another qualified individual to serve the remainder of the unexpired term. A quorum will consist of one more than half of the voting committee members, at least one of whom must be a member with no University affiliation. The University Attorney shall attend meetings and serve as legal advisor to the Committee.

In relation to a specific situation under review, the Committee may invite a member of the University community with special expertise not otherwise available to the Committee to serve as a non-voting ad hoc member. At its discretion, the Committee may appoint non-voting ex-officio members for renewable one-year terms. The committee may request additional information as needed.

All information concerning Committee activities, reports, and other related documents and approvals shall be housed in ORI. ORI shall be responsible for the submission of annual reports to appropriate government agencies and shall report to the President on such matters.

Responsible University Official (RUO)

The President shall serve as the RUO for this committee.

UTDPP1110 – Institutional Conflicts of Interest
UT System Policy 189 – Institutional Conflicts of Interest

Links

Responsible Party

Last Reviewed

History