UTDPP1122
Comprehensive Evaluation of Non-Academic Administrators

Policy Statement

Preamble

The University of Texas at Dallas (UT Dallas) is committed to regular, comprehensive reviews of its non-academic administrators that include the voice of faculty and staff members.

1. Policy:
   1. The Rules and Regulations of the Board of Regents, Rule 30501, Section 1 requires annual evaluation of all University of Texas System (UTS) employees to be used for the improvement of performance, promotion consideration, and merit salary review. UTDPP1047 Evaluation of Academic Administrators focuses on the evaluation of academic administrators whereas this policy addresses the evaluation of non-academic administrators. These comprehensive reviews shall take place every third year after the initial appointment and every six years thereafter. The reviews shall include input from faculty and staff across the institution, and, where appropriate, from students, alumni, community leaders, and other stakeholders.
   2. For the purposes of this policy, a non-academic administrator is defined as a Vice President reporting directly to the President, with the exception of the Vice President for Academic Affairs and Provost and the Vice President for Research and Innovation who are reviewed under UTDPP1047 Evaluation of Academic Administrators.
2. Procedures:
   1. Responsibility
      1. The President has delegated the comprehensive evaluation of non-academic administrators to the Vice President and Chief of Staff (VPCOS). The evaluation of the VPCOS will be delegated to the Chief Audit Officer or other member of the President's leadership team at the President's discretion.
   2. Review Procedures
      1. Reviews will normally be initiated by the VPCOS who is responsible for the development of a timetable for the review process.
      2. The VPCOS is responsible for the solicitation and collection of campus stakeholder feedback and for the analysis of the conversations and/or responses.
      3. Stakeholder comment forms will be sent by the VPCOS to the non-academic administrator's direct reports and to other campus stakeholders (including faculty where appropriate) with whom the administrator frequently collaborates in their work function.
      4. To the extent allowed by law, the VPCOS will not reveal the identity of the sources of all feedback received in connection with the review of a non-academic administrator. Information collected as part of the interviews and surveys will be summarized and not attributed to specific individuals.
      5. The VPCOS will summarize stakeholder feedback for each non-academic administrator and will present this information to the President. At that time, the President meets with each vice president to discuss the feedback. Following those conversations, the VPCOS will share the responses and discuss issues raised during the review process with direct reports and appropriate campus stakeholders.
      6. At the beginning of the academic year (Fall semester), the results of the reviews will be shared by the President with the Academic Senate and Staff Council.

Related Policies and Statutes (if applicable)

Regents' Rules and Regulations, Rule 30501, Employee Evaluations

Evaluation Questions

All evaluation items are to be rated using the following scale points:

N/A - Do Not Know - 0
Strongly Disagree - 1
Disagree - 2
Neutral - 3
Agree - 4
Strongly Agree - 5

Work Environment and Treatment of Employees (1 - Strongly Disagree to 5 - Strongly Agree or N/A - Do Not Know)

1. The non-academic administrator actively develops initiatives to support the fair treatment of all employees in the unit.
2. The non-academic administrator makes an effort to foster a diverse unit in compliance with applicable state and federal law and university policies.
3. The non-academic administrator promotes a welcoming environment in their unit.
4. The non-academic administrator treats everyone in their unit fairly and impartially.

Delegating Authority/Decision Making (1 - Strongly Disagree to 5 - Strongly Agree or N/A - Do Not Know)

5. The non-academic administrator effectively delegates authority.
6. The non-academic administrator empowers employees to perform their tasks autonomously.
7. The non-academic administrator is accountable for their decisions.
8. The non-academic administrator communicates the basis for decisions that are made, when appropriate.
9. The non-academic administrator is strategic in the allocation of resources in alignment with the unit's mission.
10. The non-academic administrator delegates workload appropriately.
11. The non-academic administrator solicits input for decisions.

Personnel Matters (1 - Strongly Disagree to 5 - Strongly Agree or N/A - Do Not Know)

12. I feel comfortable approaching the non-academic administrator with work-related matters.
13. The non-academic administrator has created an environment where I feel comfortable discussing a personal matter if I so choose.
14. The non-academic administrator deals with conflict in a professional manner.
15. The non-academic administrator deals with personnel matters appropriately.
16. The non-academic administrator is accessible to employees within the unit.

Leadership (1 - Strongly Disagree to 5 - Strongly Agree or N/A - Do Not Know)

17. The non-academic administrator is committed to the unit's success.
18. The non-academic administrator provides a clear vision for the unit.
19. The non-academic administrator provides constructive feedback.